2003 Administration budget
“That the 2003 Administration budget be approved as presented.”“That the financial policies be approved as presented.”
FINANCIAL POLICIES approved
• The core administration and bookkeeping services of the association are funded through the application of levies at a rate determined by the executive from time to time.
These services include the annual audit, bank charges, director's liability insurance, and wages for the administrator and the bookkeeper, publicity, meetings and executive development, office supplies, phone, and office equipment.
• The executive committee shall conduct an annual review of all services to determine eligibility for levy application.
• Rental revenues from the RCMP and the Clinic shall be allocated to reserves. 10% of the association's total annual revenue shall be maintained as operating reserves; remaining funds shall be allocated to a capital reserve fund. Approved by the Executive Committee, January 3 rd 2003
Number of Committee Members
“That the recommended be approved as presented: Fire Protection: 5; Recycling: 5; Privy Council: 3; Cemetery: 5; and that the assembly receive the remaining committee recommendations at the commencement of the AGM, March 12/03.”
Nominating Committee for 2003
“That members Annette Hurtig and Fred Hunt be approved as the nominating committee for 2003.”Fire Chief Giff LaRose
“That HIRRA ratify the reappointment of Fire Chief Giff LaRose who was voted in by the volunteer fire fighters.”B.C.Ferries) advisory committee
“That Andrew Carmichael be appointed as HIRRA representative to the (B.C.Ferries) advisory committee.”“ WHEREAS Hornby Island is within the Islands Trust whose mandate is to preserve and protect AND
WHEREAS the island's vacant Crownland has been documented by the Ministry of Environment as a significant groundwater recharge area AND
WHEREAS most residents use well water, AND
WHEREAS much of the island's upland Crownland lies within Mount Geoffrey Regional Park AND
WHEREAS the island's visitors are attracted here by the island's natural features that parks, trails and Crownland offer,
THEREFORE BE IT RESOLVED that HIRRA request the MWLAP to exclude Hornby Island Crownland from the working forest designation.”
US proposed war against Iraq
“That HIRRA is totally opposed to the US proposed war against Iraq and we urge the Prime Minister and the government of Canada to abstain from all participation in that war.”
Number of Committee Members
“That 5 members be elected to each of the following committees: Mount Geoffrey Regional Park Stewardship, Community Hall, Community Economic Enhancement, Recreation and Trails.”Reports of the Auditor
“That the reports of the auditor, executive and committees be received and approved.”Lloyd Neufeld
“That be appointed as auditor for the 2003 fiscal year.”There was discussion on the matter of members being elected to the executive and a committee for the same term of office. In recent years, this has been an accepted practice. The assembly, by general consent, referred this to be studied by the new executive.
Trail Building Criteria
“That the trail building criteria be approved as revised.”Public Consultation Process
“That the executive is responsible to over see the public consultation process.”
Hornby Island Regional Parks Committee
“That the name of the Mt. Geoffrey etc. parks committee be revised to Hornby Island Regional Parks Committee.”Comox Recreation Center
“That we take steps to withdraw from participating in the tax funding of the Comox Recreation Center."
License of Occupation
“In light of recent information that indicates First Nations approval is not required for a License of Occupation, HIRRA requests that RDCS to again pursue application for a License of Occupation for the network of trails in Hornby Island 's Upland Crownland."“That the motion be tabled until the next HIRRA meeting.” The vote by a show of hands was 15 for and 15 against with 2 abstentions.
The President voted in favor of the 2 nd motion, and it was passed.
NOTE: The term table the motion was used erroneously in this instance.
Reference: Roberts' Rules newly revised, 9 th edition Page 207 Section 17.
The implicit instructions, understood by the writer, were that the vote on the 1 st motion be postponed until the next HIRRA meeting.Trails workplan
“That the 2003 (Trails) workplan be approved as presented.”Comox Valley Sports Center
“That HIRRA request the RDCS director to proceed with to request removal of Hornby Island 's participation in funding the service.”
Public consultation policy
Public consultation policy that is to be incorporated in the HIRRA Committee Terms of Reference:“In order to ensure opportunity for community consultation, committees shall:
- Post regular meeting times in the HIRRA display case on the Co-op porch so community members may attend as observers or, by prior arrangement, to make presentations.
- Report regularly to the HIRRA executive and to the HIRRA membership.
- Make minutes publicly accessible, available at the recycling depot office.
On issues of significant community impact, committees shall also ensure the community is informed through articles, flyers, posters, neighborhood meetings and/or other available media, well in advance of the meeting at which the issue will be discussed and/or decided.”
License of Occupation
“In light of recent information that indicates First Nations approval is not required for a License of Occupation, HIRRA requests that RDCS again pursue application for a License of Occupation for the network of trails in Hornby Island 's Upland Crownland.”Don't shoot the bear
“Keep the trap as long as possible, and don't shoot the bear.”
The new Fire Truck # 61 was on display with Fire Chief Giff LaRose presenting information about the truck's capabilities.
Community Vision
“To adopt the Hornby Island Community Vision statements as read July 9, 2003 as the Community Vision of HIRRA with the understanding that they will be amended from time to time as warranted by future community processes.”Announcement: Tony Quin announced the completion of the transaction that secures the Link Parsons property as public land to become a conservation park. Conservancy Hornby Island raised $300,000.00 for this acquisition. The Land Conservancy of BC, the province and the Regional District of Comox Strathcona contributed funds to this purchase. The Islands Trust assisted in the process and also provided some funding. Formal announcements will follow. There was a standing ovation in recognition of the efforts of Tony Quin. He stated that many people contributed to this project.
Re-testing of wells
“That HIRRA write a letter to the Environmental health officer urging re-testing of wells for the presence of formaldehyde.”
“To accept the grant funding policy (details below)”
Grant Funding Policy
In order to fund activities, committees may choose to seek grant funding.
Prior to making applications for such funding, committees shall submit project proposals to the executive for review. The executive shall assure that a summary of the project proposal be presented to the HIRRA assembly for approval.Executive members, signatories for the association, shall sign applications and agreements associated with any grant funding.
“That the HIRRA Exec. draft a letter to Forestry requesting that private campgrounds be included in any fire ban in the future.”
Economic Renewal Project
“That the CEEC's proposed Economic Renewal Project be approved.”
2004 BUDGETS
The 2004 recycling program budget detailing operating expenditures of $144,525 and capital improvements/major equipment expenditures of $30,000 was presented manager Janet LeBlancq . M/S/C Kathi Sauve/John Mills.
The 2004 community hall budget detailing operating and capital expenditures of $38,650 was presented by Janet LeBlancq . M/S/C Tony Law/Kathi Sauve.
The Fire Protection/1 st Responders budget, detailing operating expenditures of $128,287; capital expenditures of $5500 and RDCS operating and capital expenditures on our behalf of $50,883 was presented by Giff LaRose , Fire Chief. M/S/C Margaret Sinclair/June Crichton.
The 2004 Comfort Stations maintenance budget detailing expenditures of $8000 was presented by Alan Beattie, Committee Chair . M/S/C Doris Savoie/Carol Quin
a) HIRRA Shared Lands Committee appointments:
Fred Hunt gave the rationale for the formation of the HIRRA Shared Lands Committee and presented the following slate for appointment: Serena Laskin (HIRRA); Tania Hale (Farmer's Market Group); Katherine Ronan (CEEC); Garth Millan (Fire Department); Judith Lawrence (New Horizons); Phil Bailey (HIAA); Mike Parrish (HDCHCS). M/S/C Annette Hurtig/Albini LaPierre .b) Police Liaison Committee appointments:
Fred Hunt gave background information and the following slate of willing appointees: Harry Fearman; Marcel Poulin; Wings O'Bray; Phil Bailey; Kat McCooeye; Greg Kendrick and Ron Sitter. M/S/C Lynn Carmichael/Scott Kittleson. Fred, as President, is ex officio on this and all HIRRA committees. He indicated his intention to be closely involved with this committee. Carol Quin and Dr. Bob Henderson have indicated their willingness to serve as resource people to this process. It was agreed by general consent that youth representation on this committee would be a good thing. A meeting of this new committee will be scheduled in January or February 2004.c) Fred Hunt introduced Mathona Thomson, Chair of the Hall Committee who gave background information as to reasons for applying for a B.C. Gaming Commission Direct Access Grant. Mathona explained that the funds are to be utilized to complete the new building complex that includes installing wiring, kitchen facilities and doors.
Direct Access Grant
“That HIRRA apply for a Direct Access Grant to complete the new building” M/S/C Mathona Thomson/ Judith LawrenceRecreation Budget
: Presented by Donna Tuele . Copies of the 2004 and 5 year plan, detailing expenditures ranging from $16,600 in year 2004 and $16,803 in year 2008 were distributed and reviewed. M/S/C Donna Tuele /Annette Hurtig.CEEC budget
The 2004 CEEC budget detailed expenditures of $24,083. It was noted that the salary of $12,500 is for personnel involved in various committee directed initiatives. M/S/C Sheila McDonnell/ Giff LaRose .Ferry workers dispute
Motion: Judith Lawrence / Tom Knott
“That HIRRA urges the Minister of Labor to remove the 80 day cooling off period from the ferry workers dispute” Carried by unanimous vote.
In the event of a conflict between the wording of a motion on this page and the wording of the paper copy kept in the central HIRRA file, the wording of the paper copy shall prevail.
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PO Box 16, Hornby Island, BC, V0R 1Z0
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