Trail building
Amendment: Betty Kennedy noted that in the discussion of Trail building, it was recommended that the materials to be used for the trail construction be approved by HIRRA. M/S/C Tim Biggins/Donna duPlessis,“That the minutes be approved as amended.”
Recycling Program 5 year budget plan
Introduced by June Crichton, committee treasurer and detailed by Janet LeBlancq, manager. The planned capital expenditures of a baler replacement and a containment of the oil and other car fluid storage tanks and drums was explained. M/S/C Tony Law/June Crichton,“That the five year budget plan for recycling be approved as presented.”
Fire Protection/1 st Responders' 5 year budget plan
Introduced by Lynn Nunley, committee chair and detailed by Giff LaRose, fire chief. The following were discussion points: The equipment upgrades were explained. The planning for a new fire hall is continuing, but is still a long way away. The Fire Chief is getting quotes from other communities on the costs of similar construction projects. It was suggested that the committee investigate how the Chief's salary compares to that paid by other communities. Giff reported that he is currently doing the training and secretarial work for the Fire department. In response to questions, Giff explained that the public relations costs include such things as fire works, public information flyers and the 25 year service recognition ceremony for David Cloud. Office costs include the replacement of the computer and/or the photocopier in 2005. M/S/C Bob Henderson/Donna duPlessis,“That the 5 year budget plan for the fire department be approved as presented."
Recreation function for Hornby Island
M/S/C Carol Quin/Mike Parrish,“That HIRRA supports the creation of a Recreation function for Hornby Island .”
Regional Director's report:
It is possible to raise the “ceiling” of tax funding by $10,000 for the Community Hall service. Carol gave the background information. M/S/C Carol Quin/Mike Parrish,“That HIRRA supports the amendment to the Hornby Island Community Hall Service Bylaw to allow the requisitioned amount to increase in proportion to island assessed property values.”
Comfort Stations 5-year budget plan
Presented by Allan Beattie, Privy Councilor, who noted that the need for additional permanent privies will be assessed annually. M/S/C Allan Beattie/Penny Griggs, “That the 5 year budget plan for the Comfort Stations be approved as presented.”Regional Parks Committee 5 year financial plan
Presented by Betty Kennedy. To date the RDCS has not finalized the management plans for the beach accesses, thus there is no financial accounting for this at the present time.There was a comment that the newly donated lands necessitate new signage for the Mount Geoffrey Regional Park entrances sites. This is in the work plan.
M/S/C Betty Kennedy/Tim Biggins,
“That the 5 year budget plan for the Regional Parks be approved as presented.”
Grant funding applications
Grant funding applications by HIRRA Committees: Fred Hunt provided background regarding the HIRRA policy that all grant funding applications are presented to the assembly for approval. The following grant funds are being applied for by HIRRA committees:
- Recycling Committee wants to apply for a RDCS Grant In Aid of $2000 for the partial costs of a second edition of the recycling video being produced by Outer Island Productions, Dale Devost.
- The Trails Committee wants to apply for the quilt fundraising for this season.
- CEEC has applied to the Real Estate foundation for funding and wants to apply to Human Resources B.C. for funding to pay wages for project work in connection with the economic renewal process. 12 possible projects have been identified by a community working group and it is hoped that up to five of these can be short listed and projects developed to enact them.
M/S/C Tom Knott/Tony Law,
“That HIRRA approve the 4 applications for funding as presented.”
Trails
Motion : Andrew Carmichael/Judith Lawrence,“That the trails be built using pit run fill, road crush (mush), plastic and steel culverts, lumber & plywood for this year only.” Carried.
Andrew/Judith, “That the Trails Committee is approved to apply for a grant in aid.” Carried.
Administration Budget 2004
Distributed as hand out and presented by Lynn Nunley. In response to a question it was noted that the administrator's wage cost increase is in recognition of workload. The administration functions of the organization require 35 – 40 hours per month on average. The previous wage was based on 25 hours per month. The executive set a budget for $1500 to take advantage of educational opportunities that may be attended by volunteer members of the executive. Further noted that more than 50% of the RCMP rent revenues are allocated to reserves. The special project budget is spent at the discretion of the executive. Past expenditures include the purchase and installation of fire rings at Big Tribune beach and the funding of a summer youth worker, an initiative of the Hornby Denman Community Health Care Society.Motion: Lynn Nunley/Doris Savoie,
“That the 2004 administration budget be approved as presented.” Carried.
Motion: Carol Quin/Andrew Carmichael, “That the minutes be approved as read.” Carried.
Executive Report
Fred Hunt/Serena Laskin,“That the report be approved as presented.” Carried
Shared Lands Advisory Committee
Motion: John Mills/Carol Quin,“That all matters regarding the Shared Lands Advisory Committee be deferred to the next meeting." Carried.
Auditor's Report
Lynn Nunley/Andrew Carmichael,“That the auditor's report be approved.” Carried
Cemetery Report
Pat Colin/Valerie Pagnier,“That the cemetery committee report be approved.” Carried.
CEEC Report
Helen Grond/Sabina Acheson,“That the CEEC request to apply to the HRDC for grant funding be approved and that the CEEC report be approved as presented.” Carried.
Community Hall Report
Mathona Thomson/Colleen Work,“That Moira Armour be named an honorary lifetime member of the hall committee in recognition of her contributions.” Carried.
Mathona Thomson/Gabe Jeroschewitz,
“That the 5 year budget plan be approved as presented.”
Privy Council Report
Penny Griggs/Serena Laskin,“That the Privy Council Report be approved as presented.” Carried.
Recreation Committee Report
April Lewis /Lynne Carmichael,“That the Recreation Report be approved as presented.”
Motion: Billy Little/Cassandra Bassett,
“That the recreation committee be exempt from the HIRRA administration levy.”
Motion: Judith Lawrence/Andrew Carmichael,
“That the motion to exempt the recreation function from paying the administration levy be tabled.” Carried.
Regional Parks Report
John Mills/Lynne Carmichael ,“That the Regional Parks Report be approved as presented.”
Trails Report
: Andrew Carmichael presented. A request to apply for a community futures grant was referred to the executive. Andrew Carmichael/Alex Graham,“That the Trails Report be approved as presented.” Carried.
Recycling Report
Kathi Sauve/Valerie Pagnier,“That the Recycling Program Report be approved as presented.”
Minutes of the March meeting
Andrew Carmichael/Tony Law,“That the minutes of the AGM be approved as read.” Carried.
Shared Lands Committee
June Crichton/Tim Peters,“That we approve the executive recommendation that appointments to the Shared Lands advisory committee be expanded to include all interest groups.”
Amendment: June Crichton/ Jake Parker,
“That the motion be amended to read ‘and interested individuals'.” The vote was called on the amended motion and it was carried.
Groundwater Protection
Tony Law/Allan Beattie, “ That HIRRA write a letter to MWLAP to support regulations for groundwater protection.”
911 tower
Billy Little/Colleen Work,“That we continue discussions on the 911 tower.” Motion defeated.
Trails Committee
Ron Sitter announced that the new trail was complete with 250 volunteer hours of labour and $5000 grant money and that the Committee would like to apply for $5000 more from the Gaming Commission under HIRRA name. He made a motion to that effect. Carried.Canada Post
Dan Bruiger,
"Motion to approve HIRRA to write a letter of protest regarding the removal by Canada Post of our local cancellation seal." Carried.
Radio Communication Tower
Motion: John Mills/Betty Fairbank,
“ Whereas we are advised that the installation of a radio communication tower in Mount Geoffrey Park is the only viable option to address emergency communication difficulties regularly experienced by the volunteer fire fighters, be it resolved that we support the installation of such a tower on Mount Geoffrey at Site 2; that trees be felled or pruned to accommodate this installation as recommended by the arborist, and that the master plan be revised to permit this installation.” Carried.
Motorless Traffic Trail
Motion: “That HIRRA supports the Trail's Committee proposal to request
approval from BC Parks to build a Motorless traffic trail along the south side
of St. John's Point Road from the Big Tree to Seadollar. The trail would be
mainly at the edge of the Tribune Bay Park land with some sections on the road
allowance where practicable.” There was discussion concerning public
consultation and the protocol of a motion being advanced with a committee report.
Motion: “To postpone voting on this motion until next month so everyone
has a chance to read the published information.” CARRIED.
HIRRA'S Guide to the Etiquette of Meetings
Amendment: M/S/C Tony Law/Tom Knott “That the guide be renamed, HIRRA'S Guide to the Etiquette of Meetings.” The amended motion was carried.Motorless Traffic Trail
“That HIRRA supports the Trail's Committee proposal to request approval from BC Parks to build a motorless traffic trail along the south side of St. John's Point Road from the Big Tree to Seadollar. The trail would be mainly at the edge of the Tribune Bay Park land with some sections on the road allowance where practicable.” The motion was defeated.Penny Griggs
John Fletcher. M/S “That HIRRA ask that Island Trustee Penny Griggs consider resigning in light of her permanent move to Nanaimo .” There was discussion. M/S/C “That the motion be tabled.”* October minutes are approved at the executive level, but will not be approved by the assembly until the November meeting. Names of mover and seconders have been omitted
Recycling program budget plan
Motion : Tom Knott/Jake Parker, “That the recycling program budget plan for 2005 – 2009 be approved as presented.” CARRIED.Fire protection/1 st responders program budget
Motion: Albert Bremner/Kathi Sauve, “That the fire protection/1 st responders program budget for 2005 – 2009 be approved as presented.” CARRIEDCommunity hall budget plan
Motion: Judith Lawrence, Patty Tsurumi, “That the community hall budget plan for 2005 – 2009 be approved as presented.” CARRIED.Penny Griggs
Motion : Tom Knott/Kathi Sauve, “That HIRRA acknowledge confidence in Penny Griggs, Island Trustee.” Tom Knott and Kathi Sauve withdrew this motion after the chair ruled that this is not the domain of HIRRA.Comfort Station budget
Motion: Shelley Tetz/Tony Law, “That the for 2005 – 2009 be approved as presented.” CARRIED.Recreation program budget
Motion: April Lewis/Judith Lawrence, “That the recreation program budget for 2005-2009 be approved as presented.” CARRIED.Regional Parks budget plan
Motion : Betty Kennedy/Jan Bevan, “That the Regional Parks budget plan for 2005 – 2009 be approved as presented.” CARRIED.
The Recycling Depot
Motion: David Work/Cassandra Bassett, “That HIRRA write a letter in support of David Work's appeal to the court to over turn the current condition that prohibits him from accessing the recycling depot.” DEFEATED.Shared Lands Committee
Motion: Richard Laskin/Judy Cross, “That HIRRA authorize the Shared Lands Committee to proceed with all necessary applications to facilitate phase one development, the creation of a Community Commons on the 10 acre Crownland leased by HIRRA.” CARRIED.Motion: Richard Laskin/Darlene Gage, “That HIRRA request that the RDCS apply for a free crown grant holding of the unsurveyed crownland adjacent to the community hall.” CARRIED.
In the event of a conflict between the wording of a motion on this page and the wording of the paper copy kept in the central HIRRA file, the wording of the paper copy shall prevail.
or
PO Box 16, Hornby Island, BC, V0R 1Z0
your location:http://www.island.net/~hirra