Minutes
M/S/C Serena Laskin/Margaret Sinclair, “That the minutes be approved with the following corrections noted: Motion to amend (bylaws), seconded by Ron Emerson, not Ron Sitter; the all candidates meeting scheduled for 1:30 – 3:30 P.M. January 7th and the trail segment approved was from the Outdoor Education Center driveway rather than from Sea Dollar Road.”
M/S/C Carol Quin/Jan Bevan, “That Andrew Carmichael be named as HIRRA’s representative for appointment to the B.C. Ferries Advisory Committee.”
Motion: Tony Quin/Andrew Carmichael, "That the executive undertake to make recommendations to the HIRRA assembly re procedural revisions arising from the auditor's report." CARRIED.
Motion: Lu Ackerson/ Basil duPlessis, "That the 2006 Fire Protection Services capital budget be increased by $12,000 to fund the purchase and transport of 9 water storage tanks, 3 @ 20,000 gallon capacity; 3 @ 15.000 gallon capacity and 3 @ 5000 gallon capacity." CARRIED with none opposed.
Motion: Lu Ackerson/Cari St. Pierre, "That the 2006 Fire Protection Services operating budget, public relation line item, be increased by $7000 to fund the Fire Underwriter's Survey." CARRIED with 2 opposed.
Financial
Motion: Paul Clemens/Catherine Grieve, “That the Auditor’s report and HIRRA financial statements be approved as presented.” Carried with none opposed.
Motion: Paul Clemens/Tony Quin, “That Lloyd Neufeld be appointed as auditor for the 2006 fiscal year.” Carried with none opposed.
Committee reports
Motion: Derek Ward/Jeremy Payne, “That the Hall Committee report be approved as presented.” Carried with none opposed.
Motion: Serena Laskin/Gabe Jeroschewitz, “That the Shared Lands report be approved as presented.” Carried with none opposed.
Motion: Betty Kennedy/Richard Laskin, “That the Regional Parks report be approved as presented.” Carried with none opposed.
Motion: Phil Bailey/Dan Johnson, “That the Trails Committee report be approved as presented.” Carried with none opposed.
Motion: Margo Bushnell/Basil duPlessis, “That the Recycling Committee report be approved as presented.” Carried with none opposed.
Motion: Jan Bevan/Margot Bushnell, “That the Privy Council report be approved as presented.” Carried with none opposed.
Motion: April Lewis/Gabe Jeroschewitz, “That the Recreation Committee report be approved as presented.” Carried with none opposed.
Motion: Catherine Grieve/ Jeremy Payne, “That the Fire Chief’s report be approved as presented.” Carried with none opposed.
Motion: David Cloud/Alex Graham, “That Giff LaRose be re-appointed as Fire Chief as recommended by the Fire Protection committee.” Carried with none opposed.
Motion: Eleanor Kneffel/Serena Laskin, “That the Cemetery Stewardship Committee’s report be approved as presented.” Carried with none opposed.
Motion: Tony Law/Jeremy Payne, "That the minutes be approved as read." CARRIED
Motion: Lynne Carmichael/Tony Law, "That the Hornby Island Arts Council's application to locate their Arts Center on the southwest corner of HIRRA's leased 10 acres Crownland, as shown on the map, be approved." CARRIED by unanimous vote.
Motion: Paul Clemens/Tony Law, "As Phase One, that HIRRA apply for a nominal rent tenure designation for the approximately 2.5 acre portion of the unsurveyed Crownland parcel adjacent to the Community Hall to be used for Community Hall parking as recommended by the Shared Lands Committee." Carried by unanimous vote.
Motion: Judy Cross/Robear LeBaron, "That HIRRA write to Bill Woodhouse, BC Parks representative, reaffirming approval for the construction of a trail along the road allowance on the south side of St. John's Point Road from Sea Dollar Road to the Outdoor Education Center driveway, as approved at the September 2005 regular meeting of HIRRA" Carried by Unanimous Vote.
Motion: Lu Ackerson/Donna duPlessis, "Because of the Hornby Island population increasing from 1000 to an estimated 6000 - 7000 in summer, and our remoteness from ready assistance in emergent situations, that HIRRA request that the RCMP staffing continue at the same level as last year." Carried by general consent.
Police Liaison: Daniel Siegel reported on recent meetings
held and attempts made to offer opportunity for community members to meet with
the summer RCMP officers. Goals of the committee in liaison with the RCMP are
to look at what they RCMP could do better and what community members could contribute.
There is a need, Daniel stated, for the community to decide what are our standards.
Proactive steps taken recently include providing the Tribune Bay Park attendant,
Tony Law, with a portable communicator and acquiring funding through HDCHCS
for a youth addiction counselor. As well, the police have attended high school
assembly sessions at Vanier and informed students that Hornby Island is not
a free party zone. There was discussion regarding the use of signs with wording
such as "Please help to keep our public areas safe and alcohol free. Drinking
alcohol at the beach and in other public areas is against the law. The RCMP
is patrolling. We want Hornby to be safely enjoyed by everyone.” It was
proposed that sponsoring organizations to these statements could be listed on
the sign.
Motion: Tony Law/Daniel Siegel, “That HIRRA endorse signage
as stated above.” CARRIED.
MOTION: Donna Tuele/Allan Fletcher, "That the recreation funds be allocated as presented." CARRIED by unanimous vote.
MOTION: Tom Knott/Lynne Carmichael, "That the terms of reference policy documents be approved as read." CARRIED by unanimous vote.
MOTION: Andrew Carmichael/ Kathi Sauve, "That HIRRA give approval to the Trails committee to proceed with construction of a road side trail from the Outdoor Education Center, along the south side of St. John's Point Road to the Big Tree and continuing to the Co-op lot boundary."
AMENDMENT TO THE MOTION: Tony Law/Ilze Raudzins, "That the trails committee explore with B.C. Parks the possibility of the trail meandering in the park." There was discussion and the question was called on the amendment. DEFEATED by a show of hands indicating a clear majority.
The question was called on the main motion. CARRIED with one opposed.
MOTION: Andrew Carmichael/Donna duPlessis, "That HIRRA approves the Trails Committee making application to the Direct Access funding authority for grants to pay for approved trail construction costs." CARRIED by unanimous vote.
Motion: Betty Kennedy/Lynne Carmichael, "That the 5 year budget plan for 2007-2011 be approved as presented." Carried with none opposed.
Motion: Janet LeBlancq/Lynne Carmichael, "That we urge our Regional Director, Carol Quin, to work toward the RDCS gaining authority for and contracting to HIRRA the task of management of the beach access parks on Hornby Island." Carried with none opposed.
Motion: Patty Tsurumi/Cathy Howard, “That HIRRA supports the Area K director’s initiative to remove Hornby Island from the Comox Valley Economic Development Service and to use those tax dollars to directly support Hornby Island’s economic enhancement initiatives.” Carried by unanimous vote.
Motion: Paul Clemens/Tony Law, “That we adopt the revised financial policies as presented.”
Carried by unanimous vote.
Motion: Lynn Nunley/Lu Ackerson “That the HIRRA’s executive recommendation for the appointment of Meyers Norris Penny LLP as our auditor for the 2006 fiscal year be approved.” Carried by unanimous vote.
Motion: Allan Beattie/Phil Bailey, “That the 2007 Comfort Stations budget forecasting expenditures of $9535 be approved as presented.” Carried by Unanimous vote.
Motion: Paddy Tsurumi/Margot Bushnell, “That the 2007 recycling budget, forecasting operating expenditures of $157,562 and capital improvement expenditures of $50,000 be approved as presented.” Carried.
Motion: Giff LaRose/Lu Ackerson, “That the 2007 fire department budget, forecasting operating expenditures of $162,530 and capital expenditures of $20,000 be approved as presented.” Carried.
Resolution to Borrow Money to Pay for Hall Capital Projects, 2007:
Moved by Paul Clemens, seconded by Lorenne Clark,
“Whereas the 2007 capital projects, Community Hall roof replacement and commercial
refrigerator acquisition are estimated to cost up to $60,000;
Whereas the 2007 Community Hall Budget identifies a $60,000 loan and debt servicing costs over a 5 year period;
Whereas sufficient funds are available from the RDCS community hall operations funding to service the debt;
Whereas the Union Bay Credit Union manager will meet with the HIRRA executive and hall committee members to negotiate the loan;
Therefore be it resolved that HIRRA approves the borrowing of up to $60,000, the
terms of which are to be negotiated by the executive committee of HIRRA.”
Carried by unanimous vote.
Motion: Pete Kimmerly/Derek Ward, “That the 2007 Community Hall operating budget,
forecasting operating expenditures of $57,788 and capital expenditures of $60,000 be
approved as presented.” Carried by unanimous vote.
Motion: Ron Sitter/Donna duPlessis, “That the 2007 Core services budget, forecasting expenditures of $44,500 and the 2007 General Fund Budget detailing rental revenues and forecasting expenditures of $7482 be approved as presented.” Carried
Motion: Ron Sitter/Mary McKenzie, “That HIRRA send a letter to the Islands Trust Council and the Hornby Island Trust Local Trust Committee endorsing the principles expressed in the “Water is a sacred gift resolution.” Carried by unanimous vote.
Free Post at the Co-op on Hornby Island
or
PO Box 16, Hornby Island, BC, V0R 1Z0
Janet LeBlancq (Administrator)
your location:http://www.island.net/~hirra